A modular system

Sistema 381 was built and developed over the last 10 years, taking into account the constant suggestions and requests of our customers. Its first version was software Arianna and starting from it several modules have been developed, among which new Arianna (home services), Presenzio (management of attendance and scheduling shifts), Filos (day care centers), Alice (preschools).

System architecture

Sistema 381 is a web system for efficiently collecting and processing information about users, operators and contracts, providing as output those services that are essential to speed up and simplify the management of the social enterprise. It can send/receive information to/from the payroll and accounting software, allowing you to manage all of the administrative processes of the company.

Overall, it is divided into three main areas:

• Personnel management: contracts, cv, shifts, documents, attendance, training (to management and monitoring of all training and updating courses for the staff) …
• User management: attendance, individual plan …
• Services Management: Connection amonf operator-user-service through proper permits and licenses.

From such areas you can get the following information flows:

• Automatic reports for accounting and payroll.
• Management control: it is possible to visualize the cost of the personnel and the total number of working hours, or divided per month,broken down by cost centers, as well as direct and indirect costs. To calculate the total personnel cost, it is possible to use both the standard cost and the actual cost (which includes contributions, TFR, taxes, etc.).

The software functionalities  are organized as modules, so to allow Sistema 381 to be customized according to the specific need of the client.

Functionalities

• Web-based system, thus accessible from office, home, hotel… All you need is an internet connection.
• Management of users’ registry (including personal data, relatives, health status, care plan …)
• Management of staff registry together with the general attendance (for reporting and for the payroll).
• Automated collection of overall attendance in the structure or in the territory, through the use of fixed or mobile stampers (for the home care services).
• Coordination and management of the various services (management of contracts). Each operator-user is connected to the service it provides-receives. Each user can have multiple roles in the various departments, and each user can receive more services, but the data registry remains unique.
• Integration with payroll software.
• Easy programming of shifts for providing services for home care setting, day centers, community residences, canteens, cleaning …
• Staff attendance in day centers and nurseries (providing a summary of the specific period or place of residence).
• Individual plan, diaries, reports, audits.
• Export report – MS Word / Excel.
• Statement of personnel expenses, broken down by committed service.
• Analysis of the financial statements with proper statistics based on type of users or co-operatives (for consortia).
• Schedule, calendar for deadline reminders (contracts, user-operators birthdays ..).
• E-mail communication and protocol (allows to catalog all official input/output communications, connecting any documents to the registry of the person, legal entity, thus enabling an easy search of information through dedicated filters).
• Specific module for course management and organization  for the staff.